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Expense Claim Form

Please use this form to reclaim out of pocket expenses incurred on behalf of the Group. Please be sure to indicate whether the expense relates to a section budget, camp or other item. Please check Group policy and confirm that any expenditure is within budget before purchasing on behalf of the Group .

If you wish to, it is possible to donate the cost of the expense to the group and this will enable the group to treat the expense as a donation and claim gift aid for the value of the expense. NOTE: group policy is that no one should be out of pocket for any activity relating to their volunteering. Adequate budgeting of events and activities is required, but within that framework everyone should expect to be reimbursed. Donating the value of the expense to the group is entirely optional and not expected.

Please enter your name
Please enter your email address
Please include details of the receipt number; date; description of the expense; event/ section budget and value
Select one option only, if you have receipts for more than one budget/fund please raise a separate claim.
Please enter the total of all receipts in this claim. This is the amount that will be transferred to your bank account or donated to the group.
Please review the note on Gift Aid at the top of this form. If you have not completed a gift aid declaration before then please follow this link to do so now, as Gift Aid cannot be claimed without a declaration. Note if you are a parent of a member of the group you may have already have a declaration from when you pay Subs. Gift Aid Declaration Form
Drag & Drop Files, Choose Files to Upload You can upload up to 10 files.
Please add receipt image(s) (all receipts in one image if possible).
Please see the Group’s data privacy notice